Lodge reimbursement for canceled flight: This passenger waited months and isn’t alone

TPG reader Andrew Kavan confronted the identical painful expertise as numerous different vacationers this spring and summer season.

Whereas on a enterprise journey in Charleston, South Carolina, in late Could, he realized the primary leg of his return journey house to Omaha, Nebraska, aboard Delta Air Strains had been canceled.

Rebooked on one other flight, he discovered he’d now be departing the next morning, which all however ensured his journey was about to get dearer.

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Kavan booked a close-by resort, however that wasn’t the top of his bills. He additionally needed to pay a $30 cab fare to get there from the airport. In all, he estimates the flight bother value him north of $200.

Whereas the appropriate journey bank card may be a good way to offset some of these prices, many individuals cannot preserve from feeling that, in some of these conditions, the airline ought to pay.

Nevertheless, feeling just like the airline owes you cash and really getting these funds may be two very various things. This sense may be very true while you throw within the extraordinarily lengthy wait occasions you may encounter when making an attempt to speak to a customer support agent, to not point out the huge dimension of the most important airways.

You may name Kavan’s story a hit, although: The airline ultimately paid him again. But it surely took months. And his expertise carries a number of classes it’s best to bear in mind for future travels.


Perceive why your flight was canceled

I’m positive there are many vacationers who’ve requested some kind of reimbursement from an airline, all whereas combating a nagging feeling that they are going to by no means see a dime.

Kavan had no such doubt, although.

“I had a superb inkling that I’d be reimbursed,” he advised TPG.

His confidence stemmed from the truth that he’d performed his homework on the explanation for the preliminary cancellation.

After getting the notification from Delta that his flight can be canceled, he shortly determined to name customer support. He did not name them to rebook — as he’d already performed that via the app, which is mostly your finest guess. Relatively, he had a easy query for customer support: Why was his flight canceled?

“They advised me it was flight employees availability,” he mentioned.

This truth validated his curiosity. In spite of everything, when points exterior of the airline’s management — akin to climate or air site visitors management issues — are accountable, you’re unlikely to obtain compensation for extra bills you incur when a flight is delayed or canceled. It is a totally different story, although, in instances like Kavan’s, when the airline is accountable for the issues. Amongst different points, airways are accountable for mechanical issues and staffing challenges, like on this case and lots of different instances in 2022.

The federal authorities has tried to make flyers extra conscious of which instances may lead to reimbursement and what sorts of bills qualify. To take action, the federal government created a brand new customer support dashboard that lays out compensation insurance policies among the many main airways. President Joe Biden touted the latest steps in a Sept. 12 speech, arguing it has led to expanded protections for customers, though, a commerce group for the most important U.S. airways famous carriers largely had these measures in place already.

As an example, the federal government’s new customer support dashboard exhibits that Delta passengers are entitled to rebook on one other airline at no additional value within the case of controllable cancellations like Kavan’s. Moreover, affected passengers will obtain meal money or a voucher for three-plus hour waits, complimentary resort lodging for sudden in a single day stays and free floor transportation.

However how shortly ought to that reimbursement come?


Reimbursement took months

Understanding he deserved reimbursement for the prices he accrued for the additional night time in Charleston, Kavan filed a buyer grievance by way of Delta’s web site shortly after his journey — proper in the beginning of June, he advised TPG.

Quickly after, he started to get some indication {that a} refund — if he received one in any respect — might take a short time.

“They mentioned they’d get again to me,” he defined. However, “the unique e-mail mentioned it could take doubtlessly over 30 days.”

June glided by with no refund, then July. He acquired an e-mail from the airline on Aug. 15 indicating his case was nonetheless open.

Lastly, on Sept. 1, he received the information he’d been ready for: a message that Delta had authorized him for reimbursement for the bills he’d incurred throughout his Could travels.


He shared a screenshot of the message with TPG. It indicated he might go to a third-party website to say his funds inside 16 days, or else the airline would simply mail a examine to him.

Certain, this marked a victory of kinds, however on the similar time, Kavan identified, “I used to be type of stunned how lengthy it took.”

How quickly must you get your cash?

U.S. Division of Transportation tips are fairly clear in relation to how shortly it’s best to obtain a refund for a flight — which you’re at all times entitled to when your flight is canceled or considerably delayed and also you in the end select to not journey. The laws state that airways are anticipated to concern “immediate” refunds for these tickets, which it defines as inside seven days for passengers who paid with a bank card or 20 days for many who paid by money or examine.

It is rather less clear in relation to the timeline for getting reimbursed for prices related to inns, meals or transportation, although.

Vacationers who weighed in on our TPG Lounge on Fb shared a spread of time frames they encountered when asking airways for reimbursements.

Paul Campbell requested American Airways for $447 in resort reimbursement after getting caught in Chicago and spending an evening on the Hilton Chicago O’Hare Airport Lodge on his approach house to Texas.

“Took greater than 60 days, however received the resort reimbursement [plus] $250 vouchers for each my spouse and me,” Campbell mentioned.

Amanda Bradley mentioned her reimbursement from American for misplaced baggage likewise took round two months — “and a whole lot of emails,” she added — after her flight was canceled.

In the meantime, Wendy Teare added she received reimbursement “shortly and with out concern” from Alaska Airways after her flight from Seattle to Juneau was canceled earlier this 12 months resulting from staffing shortages.

“Additionally they emailed me a flight credit score for the delay,” Teare added.

When requested by TPG, the DOT didn’t give particular reimbursement timelines for these kinds of instances, however a division spokesperson mentioned airways may be held accountable for “failing to offer promised reimbursements inside an inexpensive interval.”

“Vacationers who don’t obtain the service inside the timeframe that they anticipate might file a grievance,” the DOT mentioned, pointing to the Workplace of Aviation Shopper Safety, which evaluates complaints “based mostly on the info of every case.”

“OACP can be involved if complaints allege that an airline took months after the airline has acquired the requested value info from a shopper to offer a reimbursement,” the DOT advised TPG. “We are going to pursue enforcement motion towards airways ought to we discover air vacationers’ rights had been violated.”

A division spokesperson additionally reiterated latest feedback from Biden and Transportation Secretary Pete Buttigieg that extra laws might be on the horizon.


As for Kavan’s three-month anticipate reimbursement from Delta, the airline advised TPG “we do sincerely apologize for his or her expertise, and can proceed to search for methods to reinforce the client expertise.” Delta’s brokers are empowered to make fast choices on refunds and reimbursement, in accordance with the service, which experiences it has additionally refunded greater than 11 million tickets totaling $6 billion since 2020, a fifth of which has are available in 2022 alone.

Backside line

It is at all times a good suggestion to know why your flight is canceled and delayed — it could possibly enable you to resolve whether or not to hunt reimbursement for sure prices you incur. Whereas federal tips clearly state that eligible vacationers ought to get ticket refunds inside per week, it is much less clear about timelines in relation to reimbursements for bills like inns, meals and floor transportation. Nevertheless, the federal authorities clearly does not suppose it needs to be a prolonged wait.

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